What Is Employee Onboarding And How You Can Use It In Your Organisation

Employee onboarding is the procedure of integrating a new employee into an organisation and the unique culture it has, and also of giving the new recruits the tools required to become a happy and productive member of the team. For organisations that want to maintain a high rate of retention, this process should ideally last at least a year to ensure that the new recruit feels comfortable and productive in the workplace. What an organisation does for its new recruits during the first few days and months is critical for this.

Real Benefits Of High-Quality Employee Onboarding And Orientation

An organisation willing to do its best for its employees should first understand what the real benefits of this are:

1. The Best Employee Experience

Job openings are growing every day and the truth is that employees are not short of vacancies to choose from. The importance of good onboarding is because it is the task of organisations to hold on to employees and help them integrate into their culture. This can be done when employees get a very good experience with the organisation and that happens when the right way of onboarding is done.

2. More Engaged Employees

Another benefit of this is that employees are engaged more with the organisation when efforts are made to make the onboarding stress-free. Engaged employees work harder and they go beyond the call of duty, which leads to better productivity and more profits.

3. Higher Employee Retention

A good employee onboarding platform will also lead to higher employee retention which is a great reason for organisations to think about it. Employee turnover can be expensive and over time can eat into the company’s profits. That is why high employee retention can be something to aim for.

4. Strong Culture

A strong onboarding platform for employees also means that the culture of the organisation remains strong. It is not just important to attract just any talent but to attract the right kind of talent for an organisation. An intentional onboarding procedure is just better for everyone concerned.

How An Organisation Can Onboard A New Employee

• Start By Writing

The onboarding process should start before the employee has been hired or has been sent the offer letter. The goals and objectives of the essential onboarding process should be understood should be documented so that the moment the new recruits come into the organisation, the process can be followed.

It is true that each recruit is different and may require different handling but the basis should remain the same and there should be documentation to make sure everyone knows how it is to be done.

• Being Welcoming

It is extremely important that the new employee feels welcomed by the organisation. This should happen to all new recruits regardless of the position he or she is being hired for. For this to happen, a few things has to be done:

• Help Them Be Prepared: A welcome letter should be sent letting them know of the starting date and time, the dress code, and the schedule. This helps them be prepared.
• Buddy System: A buddy or a mentor who works in the organisation can be assigned to each new recruit to help them navigate the process of starting a new job.
• Rules: They should be made aware of any rules the organisation expects employees to follow before the commencement of word.
• Involve Everyone: Ultimately it is all about integrating the new recruit into the company and it is a good idea to involve everyone in the process for the best employee onboarding platform

Phases Of Employee Onboarding

Understanding the employee onboarding phases is crucial for organisations. So here are the 4 phases:

• Pre-Boarding

This involves the time after the employee gets the acceptance letter till the time of joining. This can be made stress-free by sending emails and making a phone call or two to know how they are doing.

• Welcome The New Hire

This is the time to welcome the new recruit and help them get acclimatized to the organisation and its culture.

• Training

This is the time when HR onboarding software is used to train employees for their specific roles.

• Easing Into The New Role

This is the time of the onboarding process where employees ease into their roles easily and seamlessly.

Best Industry Practices For Onboarding

Some of the employee onboarding best practices can be used by any organisation that wants to utilise the best of talent.

1. Engaging Employees Before D-Day

This blog talks about the pre-boarding process and how it is important. But that may not be the style you want in your organisation and that’s okay. What you can do instead is to make sure that the recruit is engaged and excited for his first day.

You can do this by sending an email to make sure they know your organisation is happy to have them. Also ensure that you, let them know that the door is always open if he has any queries to make. You can even make a quick phone call to know how things are going before the commencement of Day 1.

2. Let The Company Culture Take Over

An employee onboarding program that lets the new recruit be immersed in the culture of the company is the best. Every organisation has a different culture and the sooner employees get immersed in it, the more comfortable they will become.

3. Bring Personalised Orientation To The Fore

Personalisation is the key, especially when it comes to middle and upper-level management recruits. Personalisation is actually at the heart of engagement and the more the organisation can do it, the better it will be in the long run.

4. Clear Communication

Every step of the way, the door should be open for clear communication.

Advantages of having a good employees onboarding software

Employee onboarding is typically a time-consuming process. Documents must be validated, and new workers must be trained so that they can contribute to the company’s productivity from day one. Manually doing these tasks is practically obsolete.  Dynamic Improvement of the employee is now easier and smoother with the help of appropriate onboarding software. Soft copies of documents can be processed and updated as needed. Apart from the initial training, any additional training (if required) can be readily provided by just upgrading the programme. With each employee signing in as needed, the allocated supervisor may monitor their work and identify areas for improvement.

Tips for choosing the best onboarding software

Many factors should be considered while selecting an onboarding programme that is appropriate for the demands of one’s firm. Not every piece of software is suitable for every company need. The requirements of the organisation should take precedence above the demands of individual employees. Before deciding on a piece of software, go over all of its features. The software selected should be both robust and active. Several components of onboarding software should be thoroughly examined. To mention a few, the programme should be user-friendly, cloud-based, have digital signature capabilities, and have a quick off-boarding procedure. It’s also a good idea to acquire second perspectives before making a final decision. It is advisable to take one’s time while selecting software rather than regretting one’s decision years later.

To Conclude

If you are still wondering why onboarding is important, get in touch with Integrum Technologies for Human Capital Management software. Such software helps organisations manage and take care of their employees in a scientific manner for better productivity and two-way gain.