Onboarding software or employee onboarding platform automates the recruiting process in a company and trains new employees about the company structure and policies.
The system communicates with the new hires, educating them about the company and engaging them with the organization and their colleagues. It is an HR onboarding software that streamlines time-consuming administrative tasks during the hiring process.
The software is accessible 24/7 from any device. In addition, it keeps a track record of potential candidates and employees.
Table of Contents
Benefits of employee onboarding software
The advantages of onboarding software lie in easing up the work of the HR body in an organization. Following are the nine benefits of automating the onboarding procedure:
● Saves time and money
After the onboarding system is set up, it automates the entire process. For example, lined-up emails are regularly sent to candidates, updating their hiring status. As a result, it saves time for both the HR and the job applicant.
The software compresses many processes into one and speeds up the onboarding procedure by shifting from manual to digital and using the right tools. As the HR team saves time while hiring employees, firm money is saved.
● Digitizes your company
Using employee onboarding software positively impacts the environment. For example, when a company shifts from paper to digital, it does not need to maintain piles of hardcopies.
Instead, the documents are securely stored on one online platform, making them easily accessible.
As a result, the cost of paper, ink, and printers will decrease, and a company will produce less waste.
● Minimizes risk
An onboarding software collects employee information and validates the information through credible sources.
After that, the software decides the digital accessibility of the employees in a firm and then provides a clear understanding of the licenses that an employee needs to access any digital tool.
This way, the risk factor faced by a company is minimized.
● Keep tabs on documentation
Onboarding systems help to keep track of digitized documents. The tracking system helps grant access, edit, and manage documents efficiently.
It also helps to record the new changes and modifications made to the document.
Using this feature in the onboarding software, files can easily be transferred and collaborated.
● Guarantees compliance
The consultants ensure that the new employees are aware of their individual roles. They connect the employees to information networks to solve their queries further.
After the hiring process terminates, the software consultants educate new employees about legal policies and issues. In addition, it sets automated reminders and follow-up notices and guarantees the smooth running of a business.
The software stores necessary licenses, permits, and training and gives reminders of regular updates of the legal documents before their expiry.
● Ensures accountability
Using the software, employees become accountable for their onboarding process. It ensures new hires read and understand the onboarding information by regularly checking on them.
In addition, it lets a company have access to the progress of a new employee through the process.
● Enhances productivity
The onboarding process includes training the new hires about the company policies, rules, regulations and educating them about their roles in the company.
An employee onboarding platform helps a company schedule, plan, and take skill assessments. When an employee is well trained and well informed of their functionalities in a firm, their productivity increases.
● Provides accuracy and Easy Authorization
The manual error decreases when the system is automated, and thus accuracy prevails. In addition, the software can be customized, and notifications can be initiated to guide the HR body throughout onboarding.
After the process is complete, the consultants offer additional assistance to companies facing difficulties.
● Easy to use
Onboarding software is user-friendly. It comes with a user manual guiding employees on using the application.
In addition, the system is customizable, allowing companies to add essential features for the organization and exclude the extra.
If the company faces problems after this, the software consultants offer constant help to set up the system and use it.
The bottom line
Increase your team’s efficiency using onboarding systems offered by Integrum. After clearly viewing your company’s long-term goals, decide the features you want to include in onboarding software.
Then, customize the software according to your needs and budget and automate the hiring process in your company.
