An Onboarding software affiliates with the existing HR management of a company and helps in the recruitment procedure of new employees. In addition, it digitalizes the process and networks the new employees with their colleagues and superiors in a company.
An Onboarding system handles communication between the company and the candidates and tracks their pre-joining training. The software stores all documents in one centralized platform that is easy to access.
It ensures higher employee engagement with the company and educates them of their individual roles in the organization. The software automates the processes and thus ensures higher productivity.
Here are seven ways to choose the best onboarding software:
Table of Contents
1. Go for a user-friendly interface
The new employees are foreign to the system your company uses. As a result, they find the instructions difficult to understand and face issues while completing the onboarding process. Therefore, it is always better to go for a user-friendly interface to avoid such incidents.
Choose an interface that is easy to set up and use. The onboarding consultants initially structured the system, and a fully personalized version is integrated with your system. The consultants also offer assistance and guide your team through any performance malfunctionings.
2. Cloud-based technology
The classical in-house software came with a bulk cost of installation and maintenance. In addition, it needed a team of experts to set up and run the system.
This is why it is always better to opt for cloud-based technology. The system can be subscribed to every month, allowing a company to discontinue usage whenever deemed valid.
In addition, there are a lot of tools and features provided by the Cloud. Storing and managing documents with Cloud becomes effective. It makes collaboration among employees easier. Cloud computing offers flexibility and data recovery in a company.
3. Ensure 100% online process
The traditional in-office software was offline, limiting mobile accessibility and slowing down the company’s functionalities.
Opt for an Onboarding software that operates online for easy communication with the candidates and new hires. This allows an organization to go paperless, which in turn benefits the environment.
4. Scrutinize the software
Weigh the pros and cons before choosing an Onboarding software. Always have a deep look at the features offered by the system.
The software should provide a detailed onboarding template for easing up the process. The system should store the documents in one centralized platform for uncomplicated access. It should enhance the onboarding experience for an employee.
And overall, the software should minimize the workload of the HR team in a company by automating the processes.
5. Check for digital signing capabilities
Digital signing makes it easier and faster to sign offer letters without any time lags and thus ensures efficiency. In addition, the process is mobile, allowing the onboarding to happen from anywhere and from any device.
A digital signature is used for code signature in companies to prove ownership of their domain names online. It is also needed for trademark registration.
While choosing an Onboarding software, keep in mind to check its digital signing feature.
6. Check off-boarding functionality
Go for an onboarding software that performs the offboarding procedure effectively. The software must send notifications and reminders to the right set of employees. The software itself must underwrite the preparation of the exit details and formalities.
The system ends employee access with the company software after they are off-boarded. The software should extend complete transparency during the offboarding procedure to avoid legal complications.
7. Check the reviews and ratings for the software
While choosing an onboarding software for your company can be overwhelming, there are a lot of positive and negative reviews and ratings on the internet that can help you select the perfect onboarding system.
Consider the ratings only from valid sources. Understand how the software has helped companies and the problems faced by the organizations before subscribing to a system.
The bottom line
The best onboarding software should offer flexibility and be able to expand with your company. Therefore, the system has to be customizable to include essential features for your company and eliminate the ones that are not needed.
The software should assist your company in decision-making and improve work performance by introducing productivity in the organization. It should be able to save the HR manager’s time and should add value to the firm.
